The whole schedule,
on every phone,
for long-term care.
Shift Scheduling is the nursing home scheduling app that replaces the whiteboard, the printed grid, and the 5 a.m. phone tree. Build the week visually by department, role, or person — conflicts blocked as you assign, overtime flagged before you commit. Staff check their schedule from their own phone, request swaps for approval, and pick up open shifts the moment they post. Coverage dashboards show the gap days ahead, and staffing hours export PBJ-ready.
Complete shift scheduling, on one phone.
From a single CNA picking up a night shift to the facility-wide coverage view — one connected LTC staff scheduling system, built for the floor and the scheduler’s desk.
Build the week without double-booking anyone.
See the whole week or month at once — every shift, every unit, every open hole — and fill it the way your facility actually staffs: a whole department, a role like RN or CNA, or one named person in one shift. Double-bookings, overlapping shifts, and staff scheduled during approved time off are caught the moment you assign them, so the conflict gets solved at the desk instead of showing up as a no-show at 7 a.m. Save the rotation you run as a template and roll it forward, so next month starts built instead of blank.
- ✓ Week and month views of every unit at once
- ✓ Assign by department, role, or individual
- ✓ Conflict detection blocks double-bookings up front
- ✓ Recurring templates for the rotation you already run
The 5 a.m. phone tree, replaced.
When a shift goes uncovered, post it — every eligible staff member sees the open shift on their phone and can pick it up, instead of a supervisor working down a call list one name at a time. Staff request swaps and schedule changes the same way, and nothing takes effect until the scheduler approves it, so the posted calendar never drifts from what the DON signed off on. When a shift moves, gets covered, or is dropped, everyone affected is notified — nobody drives in for a shift that changed after they went home.
- ✓ Open shift posting the qualified pool can claim
- ✓ Swap & change requests routed for approval
- ✓ Schedule visible on any device, always current
- ✓ Automatic notifications when a schedule changes
See the gap days before it lands on you.
Every department shows filled, open, and short-staffed counts in real time, so an administrator sees the hole in dietary or night-shift nursing days ahead instead of the morning it happens. Hours total as the schedule is built and the system flags a staff member heading into overtime before the shift is committed — overtime becomes a decision, not a payroll surprise. When an open shift needs filling, AI-assisted suggestions rank who fits by role, availability, and hours already worked, and your scheduler makes the call. At quarter end, staffing hours export by employee, job category, and date in the format CMS Payroll-Based Journal reporting expects.
- ✓ Per-department filled, open & short-staffed counts
- ✓ Overtime flagged before the shift is assigned
- ✓ AI-assisted suggestions for open shifts
- ✓ PBJ-ready hours by employee, category & date
LTC staff scheduling, end to end.
Visual calendar, role-based assignment, open shift pickup, swap approvals, overtime alerts, conflict detection, templates, coverage dashboards, and PBJ-ready reporting — turn on what your facility runs, the rest is waiting when you need it.
HIPAA-compliant, by design.
Shift Scheduling holds the staffing records your administrator and payroll depend on, so it’s built to the same HIPAA standard as the rest of MyLTC Apps — encrypted, access-controlled, and hosted in U.S. data centers. Role-based access keeps each employee to their own schedule while leadership sees the facility-wide view, QR-code logins keep shared station screens secure without passwords on a sticky note, and every assignment, swap, and approval keeps a permanent, paperless audit trail.
Nursing home shift scheduling FAQ
How the visual calendar, open shift pickup, swap approvals, overtime alerts, and PBJ-ready reporting work in a skilled nursing or long-term care setting.
What is shift scheduling software for nursing homes?
Shift scheduling software for nursing homes replaces the whiteboard, the printed grid, and the group text with one visual calendar that staff and schedulers share. A scheduler builds the week or month by department, role, or individual; conflict detection blocks double-bookings as shifts are assigned; and every staff member sees their own schedule on their phone. MyLTC Apps adds open shift posting so uncovered shifts can be picked up directly, swap and change requests that route for approval, overtime alerts before a shift is assigned, and coverage dashboards that show where a facility is short days ahead of the gap.
Can staff see their schedule and pick up open shifts from their phone?
Yes. Staff open their schedule from any device through the browser — no app-store download and no printed copy to lose — and the version in their pocket is always the posted version. When a shift goes uncovered, the scheduler posts it as an open shift and every eligible staff member can see and claim it from their phone. That turns a 5 a.m. callout into a request the whole qualified pool sees at once, instead of a supervisor working down a phone list one name at a time.
How do shift swaps and change requests get approved?
Staff submit a swap or a change request from their phone and it routes to the scheduler or DON for approval. Nothing changes on the calendar until it is approved, so the posted schedule never drifts away from what leadership actually signed off on. Once approved, the change is applied and the affected staff are notified automatically — the person picking the shift up, the person dropping it, and anyone whose coverage shifts as a result. The whole exchange stays on the record instead of living in a text thread.
Does it prevent double-booking and track overtime?
Both, and both happen while the schedule is being built rather than after. Conflict detection catches double-bookings, overlapping shifts, and staff scheduled during approved time off at the moment of assignment, so the conflict is resolved at the desk instead of surfacing as a no-show at 7 a.m. Hours total live as shifts are assigned, and the system flags a staff member heading into overtime before you commit the shift — which makes overtime a decision your scheduler makes deliberately rather than something payroll discovers two weeks later.
Does it help with PBJ reporting?
Yes. Staffing hours export by employee, job category, and date in the structure CMS Payroll-Based Journal reporting expects, so the quarterly submission is built from the schedule you already ran instead of reassembled from timesheets and memory. Because the scheduling module shares the employee directory with the rest of MyLTC Apps, job categories and staff records stay consistent across the schedule, the competency record, and the compliance libraries — one directory feeding every report.
How does AI-assisted scheduling work, and is it HIPAA-compliant?
When a shift is open, the system suggests who to place in it based on role, availability, and hours already worked, so your scheduler starts from a short list instead of a blank grid — the suggestion is a first pass, and a human always makes the call. The module is HIPAA-ready by design like the rest of MyLTC Apps: encrypted, access-controlled with role-based permissions, and hosted in U.S. data centers, so staff see their own schedule while leadership sees the facility-wide view. It does not replace a clinical EHR like PointClickCare or MatrixCare; it is the operational layer that runs alongside it.
See the apps on your own phone.
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