One roster of your people
that runs every app
for long-term care.
Employee Directory is the single source of truth for your staff — who works here, in what department, how to reach them, and what they’re allowed to see. Set each person’s role and group once, and it drives task routing, ticket assignment, meeting attendance, and role-based access across the whole suite. Add a hire once and they flow into the apps their role needs; deactivate them once and access is pulled everywhere. It’s the backbone that makes the rest of MyLTC Apps work as one system.
The staff directory that runs the whole platform.
From the contact card in a CNA’s pocket to the role-based access that gates every screen — one connected employee directory, feeding every app in the suite.
Set who belongs where once — every app follows.
The employee directory holds everyone who works at your facility with their role, department, and group membership. That membership isn’t just a label — it’s what routes a dietary task to dietary, assigns an HVAC ticket to maintenance, and ties a meeting sign-in to the right department. Staff carry the facility contact list in their pocket, so reaching the right person on shift is one tap instead of a number taped to the break-room wall. Set it once in the staff directory, and the whole suite knows who belongs where.
- ✓ One authoritative roster of your people
- ✓ Department & group membership per employee
- ✓ Drives task routing, ticket assignment & attendance
- ✓ Staff contact list on every phone
The right person sees the right screens — provably.
Roles defined in the directory decide what each employee can see and do in every app, so minimum-necessary access is enforced by design — a core part of what makes MyLTC Apps HIPAA-ready. Super admins use preview-as-user to see the app exactly as any employee does and confirm access is right before they ever log in. Add a new hire once and they flow into the apps their role needs; deactivate a departing employee once and access is pulled everywhere at the same moment. One record, the whole employee lifecycle.
- ✓ Role-based access control across every module
- ✓ Preview-as-user to verify access before day one
- ✓ QR-code & simple logins for shared screens
- ✓ Onboard & offboard from a single record
Staff management and access, end to end.
One roster, department groups, staff contacts, role-based access, preview-as-user, QR-code logins, onboarding, and the connections that feed every other app — the backbone of the whole suite.
HIPAA-compliant, by design.
The employee directory is where access control lives, so it’s built to the same HIPAA standard as the rest of MyLTC Apps — encrypted, access-controlled, and hosted in U.S. data centers. Role-based permissions enforce minimum-necessary access from a single record, QR-code logins keep shared carts and station screens secure without passwords on a sticky note, and every action ties back to a real person for a clean, paperless audit trail.
Employee directory & access FAQ
How the staff roster, department groups, role-based access control, and preview-as-user work across a skilled nursing or long-term care facility.
What is the employee directory in MyLTC Apps?
The employee directory is the single roster of everyone who works at your facility — name, role, department, group membership, and how to reach them — and it’s the backbone the rest of MyLTC Apps runs on. Every other module reads from it: task checklists route by department, work tickets assign to the right team, meeting attendance ties to real staff, and role-based access decides what each employee can see. Instead of a spreadsheet on one desktop and a printout by the time clock, you keep one authoritative staff directory that drives the whole platform.
How does the directory control what staff can see?
Each employee’s role and group membership are defined once in the directory, and those roles drive role-based access control across every app — so a CNA, a dietary aide, and a department head each see exactly the screens their role needs and nothing more. That’s minimum-necessary access enforced by design, which is a core part of what makes the platform HIPAA-ready. Super admins can also use preview-as-user to see the app exactly as any employee does and confirm access is right before that person ever logs in.
How do staff log in on shared phones and station screens?
Staff sign in with a QR code or a simple credential tied to their directory record, so access is fast on a shared cart or a mounted station screen without leaving passwords on a sticky note. Because every login maps to a real directory record, each action — a completed task, a submitted ticket, a meeting sign-in — is attributed to the right person, keeping a clean, HIPAA-ready audit trail across the facility.
What happens when someone is hired or leaves?
You manage the employee lifecycle from a single record. Add a new hire once, assign their department and role, and they flow into exactly the apps their role needs. When someone leaves, deactivate them once and their access is pulled everywhere at the same moment — no chasing permissions app by app. That single-source-of-truth approach is what keeps access current and closes the gaps that manual, per-app user management tends to leave open.
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